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Bid Title: COBI Connects - Request for Qualifications
Category: COBI Connects - Request for Qualifications
Status: Open

Description:

Project Summary

The City of Bainbridge Island is seeking qualified professionals to submit Statements of Qualifications for communications support on COBI Connects, a monthly newsletter that is printed and mailed to all households within the City. The newsletter was launched in 2019 as a top priority by the City Council to keep the community informed on City topics. We are looking for fresh ideas and enthusiastic expertise to support this effort.

Scope of Work

  • The consultant(s) will assist the City’s Communications Coordinator producing COBI Connects.
  • The consultant(s) will lead in the writing, editing, design, development and implementation of the layout with review and approval by City staff. These tasks may be shared by more than one consultant (e.g., writer, graphic designer).
  • The Communications Coordinator will work with other City staff to identify story ideas and will meet monthly with the consultant(s) to discuss future content.
  • The consultant(s) will create graphics and/or infographics for the newsletter, as requested by staff.
  • The consultant(s) will conduct interviews and/or shoot photographs for story assignments.
  • The consultant(s) will ensure working knowledge of and access to design programs used to create and edit materials (e.g., InDesign, Photoshop, etc.).
  • The City strongly prefers consultant(s) who are available during business hours and willing to meet at City Hall, as needed, to ensure successful communication and workflow throughout the process.


Submission Requirements

Individuals or firms wishing to respond to this RFQ must submit a written Statement of Qualifications (SOQ) that clearly and accurately demonstrates an understanding of the scope of work to be done and the applicant’s specialized knowledge and experience showcasing an ability to perform the services outlined in the scope of work. Each SOQ must include the following components:

  • Resumes of the professionals who will perform the work.
  • Three references.
  • Three samples of work that demonstrate ability to cover a range of topics.
  • Fee schedule/hourly rate (including any administrative fees or surcharges).

Responses to this RFQ should be received by 4 p.m. Friday, April 10. Responses should be sent under the subject “COBI Connects RFQ” to . The maximum file size allowed is 75 MB. Applicants may also submit via Dropbox. 

Email is the preferred method, but responses may also be mailed to:

Kristen Drew
280 Madison Ave N
Bainbridge Island, WA 98110
Attn: COBI Connects RFQ


Evaluation/Selection Process

  • April 10               Deadline to submit
  • April 20-24          Interviews
  • April 30               Date of selection of the most qualified applicant or applicants


Evaluation Criteria

A qualifications-based selection process will be used to select finalists from the pool of applicants and to select the most qualified applicant or applicants.

Individuals or entities with strong experience in some, but not all, of the areas listed below are encouraged to apply. The City reserves the right to select multiple applicants with complimentary experience to form a team to provide the services specified in this RFQ.

The following will be used to evaluate and rank responses to this RFQ:

  • Strong storytelling skills in journalistic style (pitching ideas, researching, interviewing, writing and editing).
  • Ability to gather and analyze a range of technical information and explain it in a clear and simple way for a diverse audience.
  • Strong ability to deliver content that is objective.
  • Knowledge of Associated Press style.
  • Knowledge of best practices for newsletter design, development and layout.
  • Demonstrated skills in graphic design.
  • Strong understanding of visual communications.
  • Willingness to attend meetings at City Hall (or other locations on Bainbridge Island) to conduct interviews and learn more about a specific topic.
  • Experience in photography.
  • Experience in communications, marketing or digital media; experience in journalism highly desirable.
  • Ability to meet deadlines.
  • Flexible approach to work timelines (deadlines, project information and City Council agendas change often).
  • Fresh perspective and interest in community issues and Bainbridge Island’s local character.
  • Attention to detail.
  • Effective communication skills.
  • Demonstrated willingness to learn about and be informed on City projects, City Council discussions, etc.
  • Compliance with RFQ requirements.
  • Professional references.
  • Fee schedule/hourly rate (including any administrative fees or surcharges).


Terms and Conditions

Questions regarding this RFQ or the submittal process should be directed to Communications Coordinator Kristen Drew at or 206-780-3741.

Selected applicants will be required to execute a City of Bainbridge Island Professional Services Agreement and obtain a City of Bainbridge Island Business License.

The City reserves the right to reject any and all submittals and to waive irregularities and informalities in this RFQ process. This RFQ does not obligate the City to pay any cost incurred by applicants in responding to this RFQ. All such costs shall be borne solely by each applicant. Furthermore, this RFQ does not obligate the City to enter into a contract with any applicant responding to this RFQ.

In the event that the City and the most qualified applicant cannot negotiate a mutually agreeable contract for the services specified in this RFQ at a price which the City, at its sole discretion, determines is fair and reasonable, the City reserves the right to terminate negotiations with that applicant and begin negotiations with the next most qualified applicant or begin a new process to select a consultant to perform the services specified in this RFQ.
Publication Date/Time:
3/4/2020 1:00 PM
Closing Date/Time:
4/10/2020 4:00 PM
Related Documents:

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