City of Bainbridge Island - Requests for Qualifications 
Fletcher Bay Road (Springbrook Creek) Fish Passage Design Services

The City of Bainbridge Island (city) is soliciting qualifications from consulting firms with experience in designing and permitting culvert replacements with fish passage and stream channel restoration.

Background
The City of Bainbridge Island is seeking to develop preliminary & final designs to replace the Fletcher Bay Rd NE culvert on Springbrook Creek with a bridge and restore over 400' of stream channel (including the section of creek that is currently confined within the culvert). The crossing under Fletcher Bay Road NE is a partial fish barrier that includes a series of concrete weirs and bank armoring upstream and downstream of the undersized (5 ft. wide x 100 ft. long) steel culvert. Restoration of fish passage and in-stream habitat conditions at this location is the highest-priority restoration project in the watershed. 

Project background and conceptual plans for two alternatives can be found here: (Glasgow, J., King, G., Padgham, B. (2018). Appendix III, Project 1. Springbrook Creek Watershed Assessment. https://www.bi-landtrust.org/wp-content/uploads/2019/02/Appendix-III-Project-1-Fletcher-Bay-Culvert-and-Weir-Removal-Project-Design.pdf).
 

Fletcher Bay Rd. NE serves as the sole access road to the Springridge neighborhood and the residents from Fletcher Bay south to Gazzam Lake Nature Preserve, about 250 households.
 

Project Goals
The project goal is to develop preliminary and final designs and complete permitting for a stream restoration project that will:

• Restore fish passage; 
• Restore in-stream habitat conditions low in the Springbrook Creek watershed to benefit fish populations (Puget Sound steelhead, coho, chum, and cutthroat trout,) and may also benefit non-natal juvenile Chinook salmon rearing in Fletcher Bay. and improve the capacity of the stream to accommodate hydrologic changes associated with climate change, including the following: 
• Increase stream complexity, including increased pool frequency and depth; 
• Allow the creek to access its floodplain at lower flood stages; 
• Provide flood refugia;
• Provide more slow velocity habitat; 
• Increase stream shade;
• Decrease erosion, increase infiltration and available nutrients with the removal of invasive species and restoration of the riparian corridor; and, 
• Bridge Springbrook Creek on Fletcher Bay Rd with a structure that meets municipal guidelines, and with a staging strategy that provides local residents access to the island throughout construction.

Phased Scope
The city is anticipating that the complete scope of work for this project will be completed in two phases: a 30% design phase, and a final design phase.  

The scope of work for this RFQ is a majority of the 30% design phase.  The proposed scope of work for this phase includes, but is not limited to, the following: 

• Topographic (field) survey;
• Right-of-way identification and acquisition process;
• Cultural resources review and report;
• Geotechnical investigation;
• 30% design plans (including, but not limited to hydraulic modeling and scour analysis, sediment transport analysis and traffic control considerations);
• Permit preparation and submittal; and,
• Community engagement support.   The city is anticipating partnerships – independent from this contract - with regional and local non-profit partners, including Mid-Sound Fisheries, Wild Fish Conservancy, and the Bainbridge Island Land Trust.

The city anticipates completing this initial phase of the work in approximately 12 months or sooner, with the second phase dependent upon funding availability.

Requirements for Qualifications Responses (as applicable)

• Identify each person involved with the project including any technical partners and describe their respective roles, including:
  1. Information regarding each member’s experience and qualifications.
  2. Resume of key team members.
  3. Description of how the team will be organized and led.
• Identify the project lead and their relationship to other members of the team.
• Describe the entity’s relevant experience with similar projects. Provide client references for relevant projects.

Evaluation Criteria
Evaluation of RFQ responses will be based upon the following:

• Success in developing similar projects.
• Quality of representative projects and experience.
• Qualifications of project team and key project managers, including references.

General Provisions and Conditions
The City reserves the right to:

• Reject any and all responses.
• Waive minor irregularities in a response.
• Cancel, revise, or extend this solicitation.
• Request additional information on any response beyond that required by this RFQ.
• Have the final decision on the selection.
• Modify the timeline and to issue addenda to this document.

Schedule
This project is scheduled to start in April and extend for approximately 12 months. 

If you are interested in pursuing this project, we invite you to submit qualifications.

Budget
The budget for this phase of the project is approximately $300K, approximately $80K of which is funded through a grant from the Salmon Recovery Funding Board.

Submission Requirements
Interested entities must submit an electronic copy of the response to the RFQ.  The City will become owner of all submitted materials and will not pay any costs related to any responses to the RFQ.  All consultants must demonstrate compliance with the City’s insurance requirements at the time of contract approval and obtain a City Business License.

The deadline for this RFP is 4:00 PM, April 7, 2023 Pacific Standard Time. Only emailed submissions will be accepted.  

Americans with Disabilities Act (ADA) Information
The City of Bainbridge Island in accordance with Section 504 of the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability, in all its programs and activities. This material can be made available in an alternate format by emailing or by calling collect 206.842.2545.

Title VI Notice:  The City of Bainbridge Island in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin or sex in consideration for an award.