Public Records Requests
The city provides access to public records under the provisions of the Washington State Public Records Act (RCW 42.56). The City’s rules are found in Chapter 2.80 of the Bainbridge Island Municipal Code, and full details are provided in the Public Records Act Administrative Rules 2-27-2020
Making a Request
Public records requests may be made through the Open Public Records Portal in person, by mail, phone, fax or email to the Public Records Officer. For written requests, you may download and complete the Public Records Request form (PDF).
Public Records Officer Christine Brown, CMC
City of Bainbridge Island
280 Madison Avenue N
Bainbridge Island, WA 98110
Response to Request
Upon receiving a request for records, the city will respond within five business days by:
- Acknowledging receipt of the request and providing a reasonable estimate of the time the city will need to respond to the request
- Denying the records request
- Providing the record
Additional time may be required to respond to a request because of the need to seek clarification, to locate and assemble the information requested, to notify third parties or agencies affected by the request, or to determine whether any of the information requested is exempt and that a denial should be made as to all or part of the request (RCW 42.56.520).
RCW 42.56 describes the records that are exempt from the Washington State Public Records Act. The Municipal Research Services Center’s publication Public Records Act for Washington Cities, Counties, and Special Purpose Districts (PDF) has additional information on these exemptions.
Notification of Records
Once the records have been assembled, you will be notified that the records are available for your review. Copies may be requested after the review is completed, or you may request to have copies made without conducting a review of the records.
Many records are available for review on this website, including:
- City Council Meetings
- Hearing Examiner Decisions
- Municipal Code (hosted by Code Publishing)
- Ordinances and Resolutions
|Inspection of Records|
Inspection of records on the City’s website or scheduled at City Hall
|Paper Copies of Records|
11" x 17" or smaller, double-sided or single-sided
|$0.15 per page|
|Outsourced Copies or Scans of Records|
Outside vendors can be used for unusual formats, large quantities, or when a requester asks for delivery of copies faster than the City can process
Public Records Portal or Email
|$0.10 per gigabyte ($0.00 if < 1GB); and $0.05 per every 4 records ($0.00 if < 4 records)|
Digital Storage Devices
E.g., records are copied to optical storage devices, such as a CD or DVD, or a flash drive
A per-page charge for converting a record from a paper copy to an electronic format
|$0.10 per page (single or double-sided)|
|Mailing Physical Records or Storage Devices||Actual cost of postage and container/envelope|
|Other categories||Refer to Fee Schedule|
Data compilations prepared as customized serve. Cost is in addition to
copy fees above
|Clerk Certification||$1.00 per document|
Copy charges above may be combined to the extent more than one type of charge applies to copies released in response to a particular request.
For large requests, the City may take one or more of the following actions: require a deposit of 10 percent of the estimated copying costs before making copies; provide copies in installments; or require payment before providing further installments.